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Email List FAQs
What can I do if I am too busy to read all of the discussions?
What email delivery options do I have? How do I sign-up
for a digest version? How do I suspend messages while I'm on vacation?
How do I filter mail using MS Outlook?
How do I filter mail using MS Outlook Express?
How do I filter mail using Eudora Pro?
How do I access an archive of list messages?
What is the difference between the wic-community@topica.com
list and wic@topica.com list?
Do I have to get an account on Topica to participate
in the list?
What can I do if I am too
busy to read all of the discussions?
You may set your delivery options to the digest version via Topica
or read your mail via Topica's web interface. You may also use filters
in your email program. See the questions below for how to set different
delivery options or to set filters in your particular email program.
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What email delivery options
do I have? How do I sign-up for a digest version? How do I suspend
messages while I'm on vacation?
Once you have signed up for a Topica account, you can go to My Topica
(www.topica.com/my) for a
list of the e-mail list to which you are subscribed.
Next to each list, there is a pop-up menu where you can select
various delivery options:
1. "Messages" is the default setting for receiving
individual posts to the list as they are sent
2. "Digests" to receive one message per day with all
posted messages for the day or
3. "Web only No e-mail" to read messages on the web
only. Setting the delivery option to web only is a great option
when you go on vacation so that you don't come back to a box full
of list messages.
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How do I filter mail using MS Outlook?
1. From the 'Tools' main pull-down menu in MS Outlook, select 'Rules
Wizard'.
2. The 'Rules Wizard' dialog box will pop up. From the upper right
hand side of the dialog box, select 'New' to create a new rule.
3. You will be asked 'Which type of rule you do want to create?'.
Select 'Check messages when they arrive'. Now click 'Next'.
4. You will be asked 'Which condition(s) do you want to check? Scroll
down in the upper window and check 'with specific words in the subject'.
Then click on the underlined words 'specific words' in the lower
window.
5. A new dialog box will appear, titled 'Search Text'. In the text
entry box next to the words 'Add new:' enter '(off topic)' without
the single quotes, and click the 'add' button. Next enter '[off
topic]' without the single quotes in the 'add new' text field, and
click 'add'. You may add any other variations you think you might
receive, i.e., '(off topic)'. In the lower window of this dialog
box, you will see a growing list of all of the types of text that
this rule will look for. When your list is complete, click 'ok'.
6. You may receive a warning indicating that you are creating a
rule that looks for multiple phrases, and that this rule won't work
with previous versions of Outlook. You probably don't care, so click
'yes' to create the rule anyway.
7. You will see that there is description of the rule in the main
dialog box now. Click 'next'.
8. Now you have to decide what to do with any messages that come
in labeled as off topic posts.
- If you want all off topic messages put in a special folder from
which you may read or may just delete later, click 'move it to
a specified folder'. (Skip to 8-2 if you just want to delete all
incoming off topic posts.
- Click the underlined word 'specified' in the lower window in
order to select the folder the off topic messages should go to.
A new dialog box titled 'Rules Wizard'. A list of your mail folders
will appear.
- Click on 'new' in order to create a new folder. A new dialog
box titled 'Create New Folder' will appear.
- In the 'Name' text entry box, label the new folder 'WIC Off
Topic'. The folder will contain 'Mail Items', so make sure 'Mail
Items' is selected from the second text entry box titled 'Folder
will contain:'. Select where you want this new folder to sit within
your hierarchy of mail folders from the third box, which displays
an overview of your mail folders. You may be asked if you want
to create a shortcut to this folder.
- Click 'no'. You will be returned to the rules wizard dialog
box, with your newly created folder selected.
- Click 'ok'.
- If instead you never want to read off topic posts, in the window
labeled 'What do you want to do with the message?' click 'permanently
delete it'. You will receive a warning that all messages that
match this rule will be permanently deleted with no way for you
to retrieve them.
- Click 'yes' to agree. If you don't like the idea, you can instead
click 'no' and choose to 'delete it' rather than 'permanently
delete it'.
9. Click 'Finish'. You will be asked to prioritize the order in
which any rules you have should be applied. Presumably if you've
bothered to read this far, you've never created a rule before and
can leave your off topic rule as the first one to be processed for
incoming messages. Click 'ok'. The rule will now be applied to incoming
messages.You can obviously get a lot fancier if desired, but this
should get you started!
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How do I filter mail using
MS Outlook Express?
From the main MS Outlook Express window (rather than an individual
email), do the following:
1. Tools > Rules Wizard
2. Select the "New" button
3. Select "Check messages when they arrive" and click
"Next"
4. Under "Which conditions do you want to check" scroll
down until you see "From people or distribution list"
and check that box.
5. In the box below the top box, click on the words "People
or distribution list". This will let you specify that you're
interested in mail from WIC. Type directly into the box on the right
hand side since WIC, won't yet be in your contacts. (Type in wic@topica.com
and then click OK.)
6. In the bottom box you should now see wic@topica.com in the place
where it used to say "People or distribution list". If
it doesn't, go back to step 5 and try again.
7. Click "Next".
8. Check the top checkbox telling Outlook that you want to move
it to the specified folder.
9. In the box below, click on the words "specified folder".
It will pop up a box where you can either select a folder, or create
a new folder by clicking the "New" button.
10. Click "Next"
11. You can then add some additional conditions and filter on any
words you choose.
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How do I filter mail using
Eudora Pro?
1. Click on Tools > Filters
2. In the lower left-hand corner of the "Filters" window
that pops up, hit "New"
3. On the right hand side, at the top:
- Under Match: choose "Incoming".
- For Header: choose "Subject".
- For Contains: type "WIC" (without quotes)
- Leave the next few fields as they are.
- Under Actions: choose "Transfer to"
- Choose a mailbox to transfer all WIC email to, or choose "New"
and create an WIC mailbox.
4 . Close the "Filters" window; hit "Yes" when
asked to save changes.
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How do I access an archive
of list messages?
When you click on one of these links, you will be prompted for your
Topica login/password to access the archives. If you don't have
a Topica account, click the "Sign Me Up!" button on the
right side of the screen.
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What is the difference between
the wic-community@topica.com list and wic@topica.com list?
The wic-community@topica.com is a free email list available to anyone
interested in participating in this community of independent consultants
that extends throughout the Bay Area and beyond. Participants in
WIC Community who choose to join WIC as a dues paying member get
added to the WIC Members-only e-mail list called wic@topica.com.
Only paid WIC members can post to wic@topica.com.
We encourage all WIC Members to also join and participate in the
WIC Community list. To avoid duplicate e-mails, we ask paid WIC
members to post announcements or questions only to ONE list - either
WIC Community to reach the broad, extended community of WIC (including
paid WIC members) or the WIC list to reach only paid WIC members.
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Do I have to get an account
on Topica to participate in the list?
You can join the WIC e-mail lists without getting a Topica account.
You can do this by sending a blank e-mail message to wic-community-subscribe@topica.com.
You will then receive a message with instructions on how to confirm
your subscription. If you click on the web link in the email message,
you will be taken to a web page that says in tiny writing that you've
been added, and you will be presented with a screen for getting
a Topica account. This is optional. You do not need to proceed in
order to complete your subscription. Nevertheless, getting a Topica
account can be beneficial because it does give you access to more
options for managing your participation on the e-mail list such
as subscribing to digest versions or reading list archives.
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If you have questions about list etiquette, email info@womeninconsulting.org.
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